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What To Do With Your QR Code

Once You’ve Downloaded And Saved Your QR Code To Your Computer, The Fun Part Begins—Deciding How You Want To Use It.

1. Print It

Need something durable? Have your QR code printed as stickers and place them on equipment, stations, or anywhere your team needs quick access. Don’t have an in-house printer? You can order custom stickers online (for example, StickerYou).

If you’re printing QR codes in-house, laminate them to keep them from tearing, fading, or getting damaged in tough worksite conditions.

2. Post It

Share your QR code on digital or physical boards—like safety boards, meeting boards, or bulletin boards—so employees can scan it anytime.

It might sound a little unusual, but some of the best places we’ve heard of posting QR codes are on the bathroom door or near the payroll pickup area. Why? Because everyone passes through these spots. High-traffic areas are perfect for quick reminders to complete training—your team can scan and go without missing a beat.

3. Get Creative

Really, the possibilities are wide open. As long as someone can scan the code with their device, you can use it however you like. Here are some great ways we’ve seen teams put QR codes to work:

  • Posters & Handouts – Add QR codes to flyers, safety posters, or printed announcements so employees can scan them on the spot.

  • Job Site Entry Points – Place codes at entrances, sign-in stations, or break areas so workers can check off training before starting their shift.

  • Toolboxes & Equipment – Stick a QR code inside a toolbox, on a ladder, or near a machine for instant access to safety checklists, repair instructions, or quick training videos.

  • On-Demand Learning – Link QR codes to leadership training modules, refresher courses, or role-specific learning so employees can upskill anytime.

  • Company Policies – Post codes in breakrooms or workstations so workers can access policies whenever they need them—no digging through binders or files.

  • Emergency Access – Place codes near chemical closets or first-aid stations to pull up hazard procedures, SDS sheets, or emergency response steps fast.

  • Near Miss & Incident Reporting – Use QR codes as a shortcut to reporting forms so employees can document incidents right when they happen.

  • Meeting & Safety Boards – Add codes to physical or digital boards where employees already check for updates.

  • High-Traffic Spots – Think bathrooms, breakrooms, or paycheck pickup areas—anywhere employees pass through daily.

The key is accessibility. By putting QR codes where your team already works, walks, or gathers, you make it easy for them to access training, resources, or reporting tools when it matters most.