How Employees Can Share Certificates With Third Party Sources

There are plenty of times when employees need to quickly show proof of completed training while on a job site. Whether it is a general contractor, customer, inspector, or site supervisor asking for documentation, Ving makes it simple for employees to access and share their completed training records directly from their phone.

This guide walks through how employees can access their completed trainings, download certificates, and use the universal Done Folder QR code for even faster access.

Download QR Code To Done List

Step 1: Open Your Profile Menu

To access completed trainings, start by clicking your profile icon in the upper right corner of Ving.

From here, you will be able to navigate to your assignments and completed training records.

Inside the profile menu, select Assignments.

This is where employees can view both current and completed training activity.

By default, the Assignments page opens to the To Do list.

To view completed trainings, click the Done folder.

This folder contains a history of all completed courses and training records tied to that employee account.

Inside the Done folder, employees can quickly pull up completed trainings directly from their phone.

If someone only needs proof that a course was completed, employees can simply show:

• Course name
• Completion date
• Training status
• and more!

If an actual certificate is required, employees can click the Certificate icon next to the course.

This will instantly download a shareable certificate that can be:

• Emailed
• Texted
• Uploaded to third-party systems
• Shown directly on-site

Ving also provides a universal QR code that gives employees fast access to their Done folder.

Here is what makes it powerful:

• When you scan the QR code, it opens your Done folder
• When another employee scans it, it opens their Done folder

The QR code automatically recognizes the logged-in employee.

Because of this, companies can print and place the QR code almost anywhere, including:

• Employee badges
• Work trucks
• Toolboxes
• Water bottles
• Job binders
• Safety stations

This gives employees instant access to their training records wherever they are working.

Giving employees direct access to their training records helps reduce the administrative burden on supervisors and safety managers.

Instead of office staff needing to constantly send certificates or verify training, employees can quickly access and share documentation themselves when needed.

Benefits include:

• Faster job site check-ins
• Easier contractor compliance
• Less time spent chasing paperwork
• Better employee self-service
• Faster access to proof of training

The Done Folder QR code can be downloaded directly here.

Ving makes it easy for employees to carry proof of training wherever they go. With instant access to completed courses and downloadable certificates, your team can stay compliant, move faster on job sites, and reduce the back-and-forth often involved with training documentation.